LYMPSTONE PARISH COUNCIL
RISK MANAGEMENT (adopted 2 December 2002)
Reviewed 20th September 2010
I
RISK AREA |
MANAGEMENT
|
Protection
of physical assets owned by the council |
Insurance.
Under constant review as purchases are made. Up to date register of assets.
Regular maintenance arrangements of physical assets. Reviewed annually.
Internal Audit. Health
and safety and associated policies in place |
Risk of
damage to third party property or individuals as a consequence of the council
providing services or amenities to the public |
Public
Liability Insurance £5m. Regular
maintenance arrangements of physical assets. Reviewed annually. |
Loss of
cash through theft or dishonesty |
Fidelity
Insurance. Reviewed annually. Internal Audit testing: review of internal
controls in place and their documentation. Testing of specific internal
controls and reporting findings to management. Full reconciliation and bank statements
available at each meeting. |
Legal
liability as a consequence of asset ownership |
Public
Liability Insurance £5m. Reviewed annually. |
Irregular
costs for works, bad workmanship, |
Standing
orders and financial regulations dealing with the award of contracts for
services or the purchase of equipment.
Preparation of specifications and competitive pricing. Internal Audit
testing. Ensuring appropriate
insurance cover provided by suppliers.
Use of
Specialist where necessary |
Ensuring
all business activities are within legal powers applicable to local councils
and financial records in accordance with statutory requirements. Complying
with restrictions on |
Training
of members and the Clerk. Read
publications from DAPC and SLCC.
Research from Websites. Regular
scrutiny of financial records and proper arrangements for the approval of
expenditure. Internal Audit inspects records and examines systems |
Ensuring
that all requirements are met under employment law and Inland Revenue
regulations |
Regular
returns to Inland Revenue, system for updating records of any changes in
relevant legislation. Training of members and the Clerk. Read
publications from DAPC and SLCC.
Research from Websites. |
Ensuring
all requirements are under Customs and Excise regulations (VAT) |
Regular returns
of VAT. Contact with Customs & Excise DAPC and Audit Commission. |
Ensuring
the adequacy of the annual precept within sound budgeting arrangements |
Sound and
detailed budget process. Maintenance
of balances. Regular budget
monitoring. |
Proper,
timely and accurate reporting of council business in the Minutes |
Minutes
properly numbered and paginated with a master copy kept in a safe place. |
Meeting
statutory rights of inspection of documents |
Procedures
to deal with enquiries from the public. Publication Scheme for Freedom of
Information. |
Meeting
the laid down timetables when responding to consultation invitations |
Consultation
documents circulated to all members via Information items. Any needing a response within the month are
reported to Council. Any directly
involving the Parish are reported to Council. |
Proper
document control |
Procedures
for document receipts, circulation, responses, handling and filing. |
Corruption
and malpractice by Members |
Register
of members’ interests and gifts and hospitality in place, complete accurate
and up to date procedures in place for recording and monitoring members’
interests and gifts and hospitality received,
adoption of codes of conduct of members. |
Injury to
Councillors and volunteers |
Training,
awareness and insurance |
Internal
Controls for finance |
Internal
Audit: review of internal controls: Review of
minutes. |